The View Invoice page provides a summary of the invoice matching process through various States. Understanding these states is crucial for tracking the progress of an invoice from submission to payment.
Invoice Matching Statuses
| State of Invoice | Definition |
|---|---|
| Downloaded | The invoice has matched and been successfully extracted as part of a Transaction Run. |
| Canceled | The invoice creator (supplier user) canceled the invoice before it was approved by the customer. |
| Invoice Accepted | All the invoice lines have successfully matched the corresponding order, and the invoice is in an accepted state, ready for payment processing. |
| Invoice Rejected | The invoice contained matching exceptions and was placed On Hold. The exceptions have since been reviewed and Rejected by the Community. Note: Invoices cannot be changed from the Rejected state. |
| On Hold | The invoice submitted by the supplier exceeds the financial tolerances set by the community. It has been placed On Hold for review and further action by a user with the Create Invoice role (at the customer's end). |
| Pending Delegated Approval | The invoice has been accepted by the buyer and routed for delegated approval. It is currently pending approval by the delegated approver. |
| Pending Initial Acceptance | The invoice relates to a retrofit or blanket order and is awaiting acceptance by the buyer, as well as the creation of a requisition for approval. |
| Pending Order Acceptance | The Invoice was placed On Hold due to matching exceptions and has been sent to the buyer or requester for review and acceptance. |
| Pending Receiving | The items on the order have not yet been received by the buyer. Once the buyer receives the item(s), the matching process will reprocess. |
What's Next / Related
View Submitted Invoices (For instructions on locating your invoices)