Suppliers are able to export a list of Invoices created within Unimarket. This will provide suppliers with a summary (up to one year) of invoices, including the associated Order Numbers, the State and other helpful details.
Export Invoices
Go to Transactions on left panel > select View Invoices.
Once completed, the Invoices screen will populate.
Filters
The Filters at the top of the screen allow for invoice listing to be refined, by utilizing the Customer, State Invoice/Order Number or Invoice Statement filters. If suppliers do not know the invoice number, the Invoice Date From and Invoice Date To filter will assist with locating the desired invoice.
| Note: When the Invoice/Order Number filter is used all other filters will be ignored, utilizing the search function for specific invoices. If looking for a range of invoices and the Invoice Date From filter is chosen, we recommend selecting one year prior, if applicable. |
Select Search > The export will only include the currently filtered list of invoices > click the small arrow next to Search > click Export.
The Job Submitted pop-up box will appear > select the Here hyperlink.
Once completed, the Background Jobs screen will appear > Select the Download link once the file is in a Finished State.
Background Jobs can also be accessed to export, by selecting the Task Menu in the upper right corner > click Background Jobs.
Fields included in the export
| Field Name | Description |
| InvoiceNumber | The invoice number in Unimarket. |
| OrderNumbers | The Order number in Unimarket associated with the Invoice. |
| Buyers | The Buyer who placed the Order, or the assigned Buyer for the Invoice. |
| Customer | The Customer the Order was created for. |
| Creator | Who created the Invoice. |
| State | The State of the Invoice. This will let you know if the has been accepted by the Customer. |
| InvoiceDate | The billing date of the invoice. |
| CreatedDate | The date the the Invoice is created in Unimarket. |
|
PaymentDueDate
|
The Due date of payment. |
|
DocumentReference
|
Any contracts or external documents that be referred. |
| Comment | Any Comments added to the Invoice. |
| Currency | The Currency 3 letter code of the Invoice. |
| Subtotal | The invoiced amount excluding tax. |
| Shipping | The shipping cost of the order. |
| SpecialHandling | Any special handling costs. |
| Tax | The tax amount as a dollar value. |
| Discount | Any applicable discounts. |
| Total | Total cost of the invoice. |
| InvoiceReference | Invoice Reference from your finance system. (If your finance system is set up to include an invoice reference on its response message to Unimarket when an invoice is successfully sent over, this field will include the Invoice Reference.) |
| InternalInvoiceNumber | Internal Invoice Number. |
| PaymentStatus | Payment status can be Canceled, Failed, Paid or Paying. |
| AmountPaid | Total amount paid. |
| OutstandingBalance | Total outstanding balance. |