Getting Started

  • Vendor Admin - Role Overview

    The Vendor Admin is the person registered as a Supplier's primary contact for a specific Supplier List. The first person to register or be invited onto a Supplier List becomes the Vendor Admin. Anyone invited by the Vendor Admin onto that list is known as a Colleague of the Vendor Admin.

    The Vendor Admin manages their organization's profile on that list. This includes the business name, ABN, and business description. When Buyers view a Supplier’s registration on a Supplier List, they see the Vendor Admin’s profile and contact details. Therefore, the Vendor Admin acts as the primary contact for their organization on that specific list. If the Vendor Admin has any Colleagues, they will be listed below the Vendor Admin’s details.

    Panel Administrators can update the Vendor Admin for the supplier lists they manage. 

    The Vendor Admin is also responsible for meeting any list requirements. These include compliance, qualification, and rate card requirements that have been created by the List Owner as part of the list's registration requirements.

  • Editing Your Profile, Location, Password, or Email Address

    By clicking your name in the top right corner of the screen and selecting the relevant option, you can edit the following aspects of your account:

    Personal & Contact - Name, phone number, position, business details, etc...

    Business Profile- Tax Id Number , Business Name, Description, Website, Number of Employees and Annual revenue

    Location & Timezone- Street address and time-zone.

    Email address - Email address linked to your account.

    Password - The password you use to log in.

  • Forgotten Password Reset

    If you have forgotten your password you can request a temporary one here: https://www.vendorpanel.net/RecoverPassword.aspx

    You can also request a temporary password by clicking the 'Forgotten your password' link below the password field (once you’ve entered your email address).

    mceclip0.png

    Once you have requested a temporary password, you will receive an email with the temporary password and a link to login.

    Click the link in the email and use the temporary password from the email to log into your account. You will then be prompted to create a new password.

    Note: If your organization uses Single Sign On, please contact your IT team to reset your login credentials.

  • Adding and Removing Colleagues

    If you are registered on a Supplier List as the Vendor Admin (primary contact), you can invite others to join you as a 'Colleague'.  When a Vendor Admin is invited to a Request or Tender, individuals registered as a Colleague on that list also receive an invitation. The Colleague functionality and overview can be found here.

     

    To invite or remove a Colleague

    Click the 'Edit supplier list colleagues' link below the 'Admin Tools' heading. (This can also be found in the Admin Tools drop-down menu.)

    Manage_Colleagues.png

    Next, click the blue 'Manage' link to the right of the list you want to invite or remove Colleagues for.

    manage_button_colleagues.png

    Here, you will be able to invite new Colleagues by filling out their details on the right and clicking the 'invite' button.

    Colleague_details.png

    On the left, you will see people who are already registered as a Colleague on this list. You can click the 'remove' button next to their name to remove them as your Colleague for the list you are viewing.

    Colleagues_already_linked.png

    When you first invite someone as a Colleague, they will receive an invitation email to join you as a Colleague on that list. In the email there will be a link that they will need to click to either

    1. Setup their account if they don’t have one already
    2. Confirm their registration as your Colleague for their current account (if they already have one)

     

    Once you have a Colleague registered

    You can add an existing Colleague to another one of your list registrations by going to the 'Manage colleagues' page for that list. To the right, you will see a list of Colleagues who are registered on your other lists. Click the 'add now' button next to the relevant colleague to add them as a Colleague to this list.

    Colleague_Add_Now.png

  • Adding a Logo

    Suppliers can add a logo to their profile that appears alongside their business name. This logo is visible to Buyers when they view the Supplier List.

    Because Suppliers can manage different business profiles from the one account, logos are added on a list-by-list basis.

    Logos can only be added by the Vendor Admin of a list.

    To add or change a logo, click on the 'Supplier lists you manage' link (appears below 'Admin Tools' heading). Here, click the 'No Logo' button (or your logo, if you already have one) to the right of the relevant list.  

     

    If you do not already have a logo attached

    Click the 'Click to select an image to upload (max 10Mb)' button.

    Upload_Logo.png

    A pop up will appear where you can select an image to upload from your computer. Once this has finished uploading, you will see your logo on the right hand side of the page.

     

    If you have already uploaded a logo

    To change your logo, click the 'Remove existing logo to upload' button.

    Remove_logo.png

    Once you have removed your old logo, you will see the link to select a new image to upload. You will need to repeat this process for each list you want to edit or add a logo to.